Proposal software lets you build proposals from reusable templates, send them as a link, see when your client opens them and get them signed online. There are dozens of tools. We compared ten: the seven that agencies, consultants and freelancers ask us about most, Prospero, which sells one plan at $19 per user, and GetAccept and Oneflow, two tools built for larger sales teams.
We make Nusii, so it’s on the list and we’re not neutral. To keep the comparison useful anyway, we quote every price billed monthly so the numbers line up, and say where each tool beats Nusii as well as where it falls short. How we compared them explains what we checked.
The 10 tools at a glance
1. Nusii
$29/mo for one
Agencies and consultants who want the whole team sending proposals
We make this one
2. PandaDoc
$65/mo for one
Teams that send contracts, quotes and forms as well as proposals
3. Proposify
$49/mo for one
Sales teams that want full design control, approvals and roles
4. Qwilr
$49/mo for one
Teams that want proposals as interactive, designed web pages
5. Better Proposals
$19/mo for one
One person on a tight budget who sends a few proposals a month
6. Bidsketch
$29/mo for one
Small teams who want one flat price and a simple tool
7. Bonsai
$25/mo for one
Freelancers who want proposals, contracts and invoices in one place
8. Prospero
$19/mo for one
Freelancers and small agencies who want every feature on one plan
9. GetAccept
$25/mo for one
B2B sales teams of five or more running deals with several buyers
10. Oneflow
Billed yearly
European teams of five or more who negotiate proposals into signed contracts
Prices side by side
What one person and a team of three pay each month, with each tool’s trial and whether clients can pay you from the proposal.
| Tool | Just you | A team of 3 | Free trial | Payments |
|---|---|---|---|---|
| Nusii | $29 Freelancer, 5 active proposals | $49 Agency, then $19 per extra user | 14 days with a card, 60-day money-back guarantee | Stripe deposits (Agency and up) |
| P PandaDoc | $65 Business ($35 Starter has simple quotes only) | $195 Business, per user | 14 days, no card, plus a free e-signature plan | Business and up (Stripe rolling out to Starter) |
| P Proposify | $49 Build, billed quarterly | $147 Build, billed quarterly | 14 days, no card | Not in the new Proposify yet |
| Q Qwilr | $49 Starter | $147 Starter, per user | 14 days, no card | Every plan |
| B Better Proposals | $19 Starter, 10 documents a month | $87 Premium, 50 documents a month | 14 days, no card | Every plan |
Bidsketch
|
$29 Solo | $79 Team, up to 3 users | 14 days with a card | Not listed |
| B Bonsai | $25 Essentials | $75 Essentials, per user | 7 days, no card to start | Deposits in the proposal |
| P Prospero | $19 One plan, unlimited proposals | $57 Same plan, $19 per user | 14 days, no card | Stripe or Square |
| G GetAccept | $25 eSign, without pricing tables or deal rooms | $75 eSign, per user (Professional needs 5+ users) | 14 days, no card (work email needed) | Enterprise, add-on on Professional |
| O Oneflow | Billed yearly Business, 5 users included | Billed yearly Business, 5 users included | 14 days, no card, then a free plan for signing PDFs | Not in the document |
For one person, Prospero and Better Proposals are the cheapest at $19 a month. Prospero has no limit on proposals, while Better Proposals’ Starter plan stops at 10 proposals or other documents a month. For a team of three, Nusii costs the least, then Prospero at $57. Per-user prices add up fast: at ten people, PandaDoc Business comes to $650 a month.
1. Nusii
Nusii is the tool we make, so weigh our take accordingly. It keeps proposals simple on purpose: you set your brand once, write in a clean editor and send from your own email domain. Your client reads one web page, picks any options, signs and can pay a deposit by card straight after.
- Little to learn. There's no page canvas to master, so new team members send their first proposal on day one.
- The lowest price for a team here: three users for $49 a month, and $19 for each extra user.
- Edit a proposal after you send it, and the client's link shows the change without a resend.
- Optional sections and line items, e-signatures, Stripe deposits, and reminders to follow up.
- Claude and ChatGPT can draft proposals in your account through its MCP server, and there's an API on every plan.
- Fewer design options than Proposify or Qwilr. That's deliberate, but it matters if you want full control over the layout.
- It tells you when a proposal is opened and downloaded, not how long someone spent on each section.
- Plans cap active proposals (5, 20 or 50+), and payments and reminders start on Agency.
- The free trial asks for a card.
2. PandaDoc
PandaDoc is a broad document platform. Proposals sit next to quotes, contracts, forms and, since September 2026, contract management, all with e-signatures and a long list of integrations.
- One tool for every kind of document your business sends out.
- A free plan for occasional e-signatures.
- Deep CRM integrations on Business, HubSpot included, with Salesforce as a paid add-on.
- An official MCP connector for Claude and ChatGPT.
- Pricing tables with options and recurring fees, your own branding and CRM sync need Business, at $65 per user a month. Starter is getting simple one-time quotes only.
- Automations through the API, Zapier and Make use paid usage credits.
- A page-based editor with a lot of settings. PandaDoc's own academy runs to about 79 courses.
- Annual plans renew automatically, so read the terms before you commit.
3. Proposify
Proposify gives you a page canvas: you set the page size and margins, drag text, image, video and pricing blocks onto the page and pick from hundreds of Google Fonts. Bigger teams add roles, approvals and section-by-section analytics.
- Fine-grained design control, ideal if you have a designer building templates.
- Shows how long clients spend on each section.
- Approvals, roles and permissions on its Grow plan and up.
- An MCP connector for Claude and ChatGPT.
- There's no monthly plan: you pay quarterly or yearly, up front.
- More to learn. Proposify sells template design for $1,500 and a Launch Kit with group training for $2,000.
- Stripe payments aren't in the new Proposify yet; they're planned for 2027.
4. Qwilr
Qwilr turns proposals into web pages built with a block-based page builder, with interactive quotes and an ROI calculator your prospect can play with.
- Lots of design freedom and interactive pricing, including an ROI calculator.
- Time spent per section, plus passwords and view limits, on every plan.
- Payments on every plan.
- A hosted MCP connector for Claude, ChatGPT and Cursor.
- Qwilr doesn't email your proposals: you copy the link and send it yourself.
- Pages created through the API, Zapier, Make or MCP cost $2.50 each after the free allowance, and monthly Starter has none.
- Your own domain and custom fonts need Growth, billed annually only, for at least 5 users.
- A page builder to learn; Qwilr sells onboarding packages.
5. Better Proposals
Better Proposals makes responsive web proposals from a library of more than 250 templates, with payments on every plan and tracking down to the section.
- One of the two cheapest ways in for one person, at $19 a month.
- Payments through Stripe, PayPal or GoCardless on every plan.
- 250+ templates and time-per-section tracking.
- Reviewers often praise its human support.
- Send limits: 10 documents a month on Starter, 50 on Premium.
- Follow-ups with Nudge cost $10 per user a month extra.
- The most common complaint in reviews is the editor and formatting control.
- Its MCP server runs locally through a command-line tool, on Premium and up.
Nusii vs Better Proposals, in detail
6. Bidsketch
Bidsketch is one of the original proposal tools: reusable templates and pricing items, optional fees, e-signatures and a notification when your client opens the proposal.
- Flat team pricing: up to 3 users for $79 a month, up to 8 for $149.
- Optional fees your client can add to the total.
- Integrations with FreshBooks, Harvest, Basecamp, Salesforce and Zapier.
- Collecting payments isn't among its features.
- No AI features, and no MCP server of its own for Claude or ChatGPT.
- The cheaper Starter plan leaves out e-signatures.
7. Bonsai
Bonsai, now part of Zoom's business tools, is an all-in-one for freelancers: client management, proposals, contracts and invoicing in one subscription.
- An approved proposal becomes an invoice automatically.
- Clients sign through a link and can pay a deposit in the proposal.
- Covers most of a freelancer's admin with one login.
- An MCP server, in beta, so Claude, ChatGPT or Gemini can update clients, create projects and draft invoices for you.
- Proposals are one feature among many, so expect fewer proposal-specific tools.
- Proposals start on Essentials; the cheaper Basic plan leaves them out.
- Priced per user, and the top plan needs at least 3 users.
8. Prospero
Prospero, made by the software company Poptin, is a proposal tool for freelancers and small agencies. One plan, priced per user, includes everything: a drag-and-drop editor with more than 100 templates, a content library, an AI writing assistant, email sending with automatic reminders, e-signatures and payments.
- Every feature is on one plan, with no cap on proposals, for $19 per user a month.
- Pricing tables where your client ticks optional items or picks one of several packages, with discounts and tax.
- Tracking shows opens, viewing time and a heatmap of which sections were read, and since July 2026 the time spent on each page.
- Clients can pay through Stripe or Square, before or after they sign, and Stripe can take a deposit instead of the full amount.
- Integrations with HubSpot, Pipedrive, monday.com, QuickBooks, FreshBooks, Zapier and Make, plus webhooks.
- No MCP server of its own for Claude or ChatGPT, and no public API that we could find. Automation runs through Zapier, Make and webhooks.
- Reviewers most often ask for more design control, like fixed headers and footers or more flexible templates, and a few mention small editor bugs.
- Proposal links can't use your own domain, and there's no white-label option.
- At most two people can sign a proposal.
9. GetAccept
GetAccept is a digital sales room for B2B sales teams. Each deal gets a shared room with the proposal, files, video, chat and a mutual action plan, plus e-signatures and page-by-page tracking of who reads what.
- A shared room for each deal on Professional, with the proposal, files, video, chat and a mutual action plan your buyer works through with you.
- On Professional, it shows time spent on each page and logs new viewers when your contact forwards the proposal.
- Video intros, chat and automatic reminders on every plan, the $25 eSign plan included.
- Pricing tables where buyers tick optional products and change quantities, on Professional and up.
- An MCP connector for Claude, ChatGPT and other assistants, in beta since September 2026.
- Professional, the plan with deal rooms and pricing tables, is billed yearly only, for at least five users.
- The monthly eSign plan leaves out pricing tables, deal rooms and editing after you send, and stops at five users.
- Payments, Salesforce and API access are paid add-ons on Professional.
- Its pricing FAQ says every plan, eSign included, covers a 12-month agreement. You cancel in writing 60 days before renewal, and there are no refunds.
10. Oneflow
Oneflow is a contract management platform from Sweden that also sells itself as proposal software. You build a web document from sections, including product tables your client can choose from, and can send it with signing switched off while you negotiate. You get a notification when your client opens it, and once everyone signs, it stays in Oneflow as a contract with renewal reminders.
- Your client can comment on and edit the live document, so negotiation happens in the proposal. Any change resets the signatures, so everyone signs the same version.
- Product tables where your client ticks options or enters quantities, with discounts and tax.
- Many ways to sign: a click, a drawn signature, SMS or Nordic eIDs like BankID and MitID (SMS and eID cost extra).
- Native integrations with HubSpot, Pipedrive and Zapier, plus an API and webhooks, on every paid plan.
- A free plan for sending and signing PDF contracts.
- There's no monthly plan: Business is billed yearly, starts with 5 users and is priced in euros, even on the US site.
- Several features cost extra on Business, including Salesforce and Dynamics, eID and SMS signing, sending from your own email domain and the content library.
- Clients can't pay in the document. At most, a paid add-on sends signers on to a payment page.
- Reviewers mention limited formatting and template options.
How we compared them
We make Nusii, so we can’t be neutral about it. This is what we did to keep the comparison fair:
- Prices from each vendor’s own pricing page, checked in October 2026. We show what one person and a team of three pay per month on monthly billing, so the numbers line up. Where a tool doesn’t offer monthly billing, we say so rather than divide a yearly price.
- Features from each tool’s help center and docs, including which plan you need for them, rather than from its marketing pages.
- Reviews on G2 and Capterra, for what customers praise and complain about most.
- What our own customers tell us when they move to Nusii from one of these tools, or leave Nusii for one of them.
- The same questions for every tool: how much there is to learn, what a team pays, what happens after you send (tracking, reminders, e-signatures and payments) and how it connects to your CRM and AI assistants.
Vendors change their plans often, so we re-check the prices and show the month we last did at the top of this page.
How to choose proposal software
Every tool here makes a decent-looking proposal and gets it signed. The differences that decide whether it works for you are less visible, so these are the questions we’d ask.
How much does your team have to learn?
Design-heavy tools give you a page canvas, fonts and layout settings. That’s great for a designer and slow for everyone else. If several people will send proposals, ask each vendor how long a new hire takes to send their first one, and whether they sell training or template design.
What does it cost for your team, billed monthly?
Most tools charge per user. Some only bill quarterly or yearly, and some add costs that show up later: send limits (Better Proposals), usage credits for automations (PandaDoc and Qwilr) or annual-only plans for basics like your own domain (Qwilr). Price your real team on monthly billing, as in the table above.
What happens after you hit send?
This is where proposals get won or stall. In our State of Proposals 2026 report, three in four proposals were opened within a day of sending, but only about half of the accepted ones were signed within three days. Look for a notification when your client opens the proposal, reminders to follow up, a way to fix a typo without sending a new version, e-signatures and a way to take a deposit.
Does it fit the tools you already use?
Check that your CRM is supported, and on which plan. If you automate with Zapier, an API or an AI assistant like Claude or ChatGPT, check that too, along with any per-use fees.
Do you need more than proposals?
If you also send contracts, NDAs and forms, PandaDoc covers them. If your proposals turn into contracts you negotiate line by line, Oneflow is built around that, and if several people on the buyer’s side need to work through a deal with you, GetAccept gives each deal its own room. If you want invoicing in the same subscription, look at Bonsai. If proposals are the documents that win you work, a tool built only for them keeps things simpler.
When you need a different kind of tool
RFP response tools like Loopio and Responsive often show up in lists like this one, but they do a different job: they help larger teams answer formal requests for proposals and security questionnaires from a shared library of answers. If that’s most of your work, look at those instead.
Frequently asked questions
What is the best proposal software for a small agency?
Which proposal software is the cheapest?
Is there free proposal software?
Which proposal tools work with Claude or ChatGPT?
Do I need proposal software, or is Word enough?
Our take
If your team sends proposals every week and you want everyone up to speed without training, try Nusii free for 14 days. If one of the others fits you better, the sections above should make that clear, and we’d rather you end up with the right tool.