For most service businesses, Nusii fits if your quote goes out inside a proposal and the whole team sends them, Quotient if you send priced quotes and invoice in Xero or QuickBooks, Better Proposals or Prospero if you work alone on a budget, Qwilr for an interactive quote the client pays from, PandaDoc if you send contracts too, and Ignition if the quote should start monthly billing. Prices checked November 6, 2026, billed monthly.
Every tool gets the same sections, ours included, with real weaknesses and what reviewers say, linked so you can check them. Trades, CPQ, and IT resellers need a different kind of tool.
The 9 tools at a glance
1. Nusii
$29/mo for one
Agencies and consultants who send a scoped proposal with the quote inside
We make this one
2. Quotient
$28/mo for one
Teams of up to five who send priced quotes and invoice in Xero or QuickBooks
3. PandaDoc
$65/mo for one
Teams that send contracts and forms as often as quotes
4. Qwilr
$49/mo for one
Teams that want an interactive quote the client can play with
5. Proposify
$49/mo for one
Sales teams that want a product catalog, approvals, and design control
6. Better Proposals
$19/mo for one
One person who wants a full quote builder and payments for $19
7. Prospero
$19/mo for one
Freelancers who want every quote feature on one low-priced plan
8. Ignition
$149/mo for one
Firms on retainers that want the quote to bill the client from then on
9. HoneyBook
$36/mo for one
Solo businesses that want quotes, contracts, and invoices in one link
Prices side by side
What one person and a team of three pay each month, with each tool’s trial and how clients pay you from the quote.
| Tool | Just you | A team of 3 | Free trial | Payments |
|---|---|---|---|---|
| Nusii | $29 Freelancer, 5 active proposals | $49 Agency, then $19 per extra user | 14 days with a card, 60-day money-back guarantee | Stripe deposits (Agency and up) |
| Q Quotient | $28 Solo, 100 quotes a month | $48 Team, up to 5 users | 21 days, no card | Deposit invoice through Xero or QuickBooks |
| P PandaDoc | $65 Business ($35 Starter has simple quotes only) | $195 Business, per user | 14 days, no card, plus a free e-signature plan | Business and up (Stripe rolling out to Starter) |
| Q Qwilr | $49 Starter | $147 Starter, per user | 14 days, no card | Every plan |
| P Proposify | $49 Build | $147 Build, per user | 14 days, no card | Not in the new Proposify yet |
| B Better Proposals | $19 Starter, 10 documents a month | $87 Premium, 50 documents a month | 14 days, no card | Every plan |
| P Prospero | $19 One plan, unlimited proposals | $57 Same plan, $19 per user | 14 days, no card | Stripe or Square |
| I Ignition | $149 Core ($49 Solo only for firms under $150k) | $149 Core, 3 users, 50 active clients | 14 days, no card | Built in, with card and bank fees |
| H HoneyBook | $36 Starter, no team members | $59 Essentials, you plus 2 team members | 30 days, no card | HoneyBook's own processor only |
Prices per month, billed monthly, in US dollars. Quotient's Team plan covers up to five users, and Ignition and HoneyBook charge per plan rather than per user. Checked on each vendor's own pricing page on November 6, 2026: Quotient, PandaDoc, Qwilr, Proposify, Better Proposals, Prospero, Ignition and HoneyBook. PandaDoc's monthly prices come from its help center, because its pricing page wouldn't load the monthly view for us. Check the vendor's page before you buy.
For one person, Better Proposals and Prospero are the cheapest at $19 a month, though Better Proposals’ Starter plan stops at 10 documents a month. For a team of three, Quotient costs the least at $48, then Nusii at $49 and Prospero at $57. Quotient’s $48 covers up to five users, so at four or five people it’s the cheapest by far: five people pay $87 on Nusii and $95 on Prospero.
Quoting features compared
Every tool here does line items, taxes, and online acceptance. They differ on what the client can change, how recurring fees work, whether the client can pay on the spot, and where the quote goes once it’s accepted.
| Tool | Client picks options | Recurring fees | Payment in the quote | Quote to invoice |
|---|---|---|---|---|
| Nusii | Optional sections and items, or pick one | Recurring, per-unit, and range prices | Stripe deposit, Agency plan and up | No, through Zapier or Make |
| Q Quotient | Every plan, client-set quantities | Subscription items | Deposit invoice in Xero or QuickBooks | Xero or QuickBooks |
| P PandaDoc | Business plan | Business plan | Business plan | QuickBooks, Business plan |
| Q Qwilr | Every plan, client-set quantities | Every plan | Deposit or recurring, every plan | QuickBooks draft invoice |
| P Proposify | Optional rows, no pick-one documented | Recurring subtotals | No, planned for 2027 | QuickBooks |
| B Better Proposals | Every plan, including pick-one | Monthly, quarterly, or yearly | Stripe, PayPal, GoCardless, every plan | No, Zapier from Premium |
| P Prospero | Tick-box items and pick-one packages | One-time, monthly, or yearly labels | Stripe or Square, fixed amount | QuickBooks or FreshBooks |
| I Ignition | Up to 3 packages plus add-ons | Billed automatically | Card or bank at signing, with fees | Bills itself, then Xero or QuickBooks |
| H HoneyBook | Packages, add-ons, client-set quantities | Recurring invoices with autopay | HoneyBook processor, % deposits | Built in, plus QuickBooks |
From each tool's pricing page and help center in November 2026. "Not documented" means we couldn't find it in either.
What 9,022 proposals tell us about quotes
From our State of Proposals 2026 report on every proposal first sent through Nusii in 2025. These go with a yes or a no; they don’t prove what caused it.
24.6%
Options raise the price.
Of the accepted proposals with options, 24.6% ended above the total first shown, and 1.2% below it.
57.6%
Following up goes with a yes.
Proposals sent a second time were accepted 57.6% of the time, against 48.3% for those sent once.
44.8%
Expiry dates don't add urgency.
Proposals with one were accepted 44.8% of the time, against 52.8% without, even within the same businesses.
71.8%
Past clients say yes most.
Proposals to a client who had accepted one before were accepted 71.8% of the time, against 43.6% for new clients.
70.2%
Small quotes win most often.
70.2% of proposals under $1,000 were accepted, and 29.2% of those at $50,000 and up.
38.1%
Options alone don't win the deal.
Proposals with options were accepted 38.1% of the time, against 57.0% without. Bigger, harder pitches use them more, so that's no proof they hurt.
1. Nusii
Best for
Agencies and consultants who send a scoped proposal with the quote inside
Price, billed monthly
$29 for one person, $49 for three
Free trial
14 days with a card, 60-day money-back guarantee
Nusii is the tool we make, so weigh our take accordingly. It's proposal software, so the quote sits inside a proposal: a pricing section with your line items, next to the scope, timeline, and terms the client is agreeing to. The client opens one web page, picks any options, signs, and can pay a deposit by card straight after.
What it does well
- Flexible line items. Fixed, recurring (per month, per year, and so on), per unit (like $80 x 10 hours), or a price range for an early estimate.
- Clients build their own total. They tick optional sections and add-ons, or choose one package, and the total updates as they pick.
- Price each service once. Save a pricing section as a reusable section and drop it into any quote.
- The whole team for $49. Three users on Agency, $19 for each extra one, and little to learn, so everyone sends quotes from day one.
- Fix it after sending. Edit a sent quote and the client's link shows the change without a resend. Claude and ChatGPT can draft quotes in your account through its MCP server.
Watch out for
- No product catalog. Reusable pricing sections cover services, not a long list of SKUs.
- No accounting integration. An accepted quote only becomes a Xero or QuickBooks invoice through Zapier or Make.
- No percentage discount field. A discount is a line with a negative amount.
- Plan limits. Stripe deposits and reminders start on Agency, plans cap active proposals (5, 20, or 50+), and the free trial asks for a card.
What users say about Nusii
“I hired a salesperson who wasn't very technical and she was able to use Nusii in only a few minutes without problem.”
“Some proposals can take 15 minutes with Nusii, but they look like they've taken several hours.”
2. Quotient
Best for
Teams of up to five who send priced quotes and invoice in Xero or QuickBooks
Price, billed monthly
$28 for one person, $48 for up to five
Free trial
21 days, no card
Quotient, from New Zealand, does one thing: online quotes. You build a quote from saved price items, the client ticks options, edits quantities, accepts online, and the accepted quote becomes a draft invoice in Xero or QuickBooks Online.
What it does well
- Every quote feature on every plan. Optional items, pick-one groups, quantities the client can edit, and weekly, monthly, or yearly subscription items.
- One flat price for five people. $48 a month covers up to five users, the lowest price here for a team of four or five.
- Straight into Xero or QuickBooks. An accepted quote becomes a draft invoice, split by percentage if you bill in stages, and price items can be looked up live from either.
- The quoting basics are covered. A currency per quote, tax per item, percentage discounts, and expiry dates.
Watch out for
- A quote, not a proposal. There's an introduction and terms, but no long-form pages for scope or case studies. Limited design is its most common complaint in reviews.
- No payments of its own. A deposit is an invoice in Xero or QuickBooks, so without one of them there's nothing to pay.
- Follow-ups are manual. Its help center says follow-up emails are "never sent automatically".
- Few integrations beyond accounting. HubSpot and Pipedrive only through Zapier, and no AI connector for Claude or ChatGPT.
What users say about Quotient
“...when the customer excepts the quote, a draft invoice is done in Xero, ready to approve - this is an excellent feature.”
“I dislike the lack of design elements in Quotient as it makes it challenging to create visually appealing quote templates.”
3. PandaDoc
Best for
Teams that send contracts and forms as often as quotes
Price, billed monthly
$65 for one person, $195 for three
Free trial
14 days, no card, plus a free e-signature plan
PandaDoc is a broad document platform. Quotes sit next to proposals, contracts, and forms, and on Business its Quote Builder handles sections, product catalogs, recurring fees, and approvals. A CPQ add-on is sold with Enterprise.
What it does well
- A full quote builder on Business. One-time and recurring fees, optional items, a choice of packages, buyer-set quantities, and as many discount and tax columns as you need.
- Catalog, approvals, and payments. A product catalog, approval steps, and Stripe, PayPal, Square, and other gateways, all on Business.
- Deep CRM and accounting links. Native HubSpot and two-way Pipedrive line items, and QuickBooks Online estimates or invoices from a signed document, on Business.
- Free e-signatures and AI. A free plan for occasional signing, and an official connector for Claude and ChatGPT.
Watch out for
- Real quoting starts at $65 per user. Options, packages, and recurring fees need Business. Starter's new quote, still rolling out, is a one-time price list with one discount and one tax column.
- Fixed expiry below Business. Every document expires after 60 days and you can't change it.
- Edits reset signatures. Editing a sent document moves it back to draft, erases signatures, and needs a resend.
- Billing complaints. Renewals, refunds, and features moved to higher plans are the most common complaints in its recent G2 reviews.
What users say about PandaDoc
“The interactive pricing table is definitely the killer feature-clients love being able to toggle optional add-ons or adjust quantities themselves before signing.”
“Many options that I used have been moved to more expensive tiers, making the costs 3x what they were. They don't offer a refund...”
4. Qwilr
Best for
Teams that want an interactive quote the client can play with
Price, billed monthly
$49 for one person, $147 for three
Free trial
14 days, no card
Qwilr turns quotes into designed web pages. Its Quote block mixes tables and plan cards, so a client can pick one package, add extras, change quantities, accept, and pay in one place.
What it does well
- The most interactive starter plan. Optional items, pick-one plan cards, client-set quantities, recurring and one-time lines, and discounts on a line or the total.
- Payment on acceptance. QwilrPay takes a full payment, a deposit, or a recurring charge when the client accepts, on every plan.
- CRM products in, invoices out. Products from HubSpot or Pipedrive pull into the quote, and an accepted quote becomes a draft QuickBooks invoice.
- Tracking and AI. Time spent per section, link expiry, and a hosted MCP connector for Claude and ChatGPT.
Watch out for
- It doesn't send your quote. You copy the link and email it from your own inbox.
- No approvals. Qwilr's own comparison page with Proposify says so.
- Your domain costs 5 yearly seats. A custom domain needs Growth, billed yearly only, for at least 5 users.
- Design limits. Limited layout control is the most common complaint in its G2 reviews.
What users say about Qwilr
“I appreciate being able to send a quote and make amendments on the fly with a customer, allowing us to get more quotes out quicker.”
“...if you want a detailed budget breakdown with main sections and subsections, it's a bit limited.”
5. Proposify
Best for
Sales teams that want a product catalog, approvals, and design control
Price, billed monthly
$49 for one person, $147 for three
Free trial
14 days, no card
Proposify gives you a page canvas with a Pricing Table block and a Pricing Catalog behind it. Since November 2026, its Build plan can be billed monthly, where it used to be quarterly at the shortest.
What it does well
- A real pricing catalog. SKUs, list prices, and billing frequencies, plus optional rows, client-set quantities, recurring subtotals, discounts, and taxes on Build.
- Two-way CRM sync. Native HubSpot and Pipedrive integrations pull deal line items into the pricing table.
- Won quote to invoice. A QuickBooks Online flow turns a won document into an invoice with every line item.
- Approvals by rule. By role, or above a discount or price limit, on Grow.
Watch out for
- No payments until 2027. You can't take a deposit or card payment until its Stripe integration ships.
- No pick-one packages documented. Its help center only covers optional rows.
- Approvals are yearly only. Grow is billed yearly and sold through a demo.
- Fiddly pricing tables. Table sizing and editing come up again and again in G2 reviews.
What users say about Proposify
“Once you get your templates loaded it's easy to produce proposals and track progress. But if you need to make a bigger edit than usual, the formatting can go sideways and takes a long time to fix.”
“The pricing tables are especially awkward, particularly with sizing. If you add a line item, the table suddenly blows up in size, and sometimes it won't let you resize it.”
6. Better Proposals
Best for
One person who wants a full quote builder and payments for $19
Price, billed monthly
$19 for one person, $87 for three
Free trial
14 days, no card
Better Proposals sends responsive web documents, and "Quote" is one of its built-in document types, with its own template gallery. It uses the same editor and pricing tables as its proposals.
What it does well
- A full quote builder for $19. Pick-one packages, optional items, quantities with limits, monthly, quarterly, or yearly items, and discounts on its cheapest plan.
- Three payment gateways. Stripe, PayPal, or GoCardless on every plan: a deposit right after signing, then a subscription for ongoing fees.
- Live until signed. You can edit a quote until it's signed, and the client sees the update straight away.
- Tracking and support. Time per page, and reviewers often praise its human support.
Watch out for
- Send limits. Every document type counts: 10 a month on Starter, and a Premium team shares 50, whatever its size.
- Key features start on Premium. Expiry dates and multiple currencies need Premium, and approvals need Enterprise.
- No accounting integration. Invoices in Xero or QuickBooks go through Zapier.
- Light CRM sync. On Premium, HubSpot and Pipedrive attach the document to a deal and add notes, but don't pull in line items.
What users say about Better Proposals
“Better proposals is great, can track what pages they view and how long they spend, it can also act like a contract.”
“You can't export a proposal/agreement to a doc for anyone to redline, which means you waste hours of time copy/pasting and reformatting all of the content.”
Nusii vs Better Proposals, in detail
7. Prospero
Best for
Freelancers who want every quote feature on one low-priced plan
Price, billed monthly
$19 for one person, $57 for three
Free trial
14 days, no card
Prospero, made by the software company Poptin, sells one plan per user with everything in it: a drag-and-drop editor, a price module with a catalog, e-signatures, reminders, and payments.
What it does well
- Everything on one plan. Every feature for $19 per user a month, with no cap on quotes.
- Options and packages. Tick-box items, or a list where the client must pick one before signing, each one-time, monthly, or yearly, with discounts and tax.
- Catalog and Pipedrive. A product catalog with CSV import, and Pipedrive deal products that become the pricing table.
- Payments and invoices. Stripe or Square before or after signing, and a Generate Invoice button that sends the price table to QuickBooks Online or FreshBooks.
Watch out for
- Fixed deposits. A deposit is an amount you type in. It doesn't follow what the client picks.
- Not on your domain. Quote links stay on app.goprospero.com, with no white label.
- No AI connector or API. Claude and ChatGPT can't work in it directly.
- Design limits and bugs. Reviewers most often ask for more design control, and a few mention small editor bugs.
What users say about Prospero
“It's not bloated with features like a lot of the other similar tools and it's pretty affordable. Great for small agencies like ours.”
“Sometimes the editing gets a bit buggy. Also, the fact that they have doubled the price since last year. It is still providing great value, nonetheless.”
8. Ignition
Best for
Firms on retainers that want the quote to bill the client from then on
Price, billed monthly
$149 for up to three people on Core. Solo, $49, is only for firms under $150k a year.
Free trial
14 days, no card
Ignition, built first for accounting firms, treats the quote as the start of billing. The client picks one of up to three packages, adds extras, signs, and enters card or bank details in one step, and Ignition bills them on schedule from then on.
What it does well
- Packages and add-ons. Up to three packages, with fixed, unit, minimum, and range prices from a services library.
- Billing runs itself. Weekly, monthly, quarterly, or yearly billing rules run automatically, and invoices go into Xero, QuickBooks, MYOB, or Sage.
- Reminders to the client. Emails go to clients who haven't signed yet, on the schedule you set.
- AI on every plan. A hosted MCP connector for Claude and ChatGPT.
Watch out for
- $149 for most firms. Solo, at $49, is only for firms under $150,000 a year that connect Xero or QuickBooks and use Ignition Payments. Core adds $5 for each active client over 50, plus fees on every payment.
- Rigid quoting. One currency per account, discounts only as a dollar amount on a service, and deposits only on one-off fixed fees.
- Basics on higher plans. Expiry dates, your own domain, and HubSpot start on Pro at $279, and approvals need Pro+ at $499.
- Price rises. Price is the most common complaint in its G2 reviews and on Reddit.
What users say about Ignition
“I like it a lot and clients indeed are signing on if or higher packages with not much more work on my end. It's basically paid for the ignition subscription and increased revenue.”
“The pricing makes it hard to use. The monthly subscription is significant, and their own payment methods are more than the going average for competitors.”
9. HoneyBook
Best for
Solo businesses that want quotes, contracts, and invoices in one link
Price, billed monthly
$36 for one person, $59 for three
Free trial
30 days, no card
HoneyBook is a client management platform for independent businesses. A quote is a smart file with a services block, followed by an invoice and a contract, so the client picks services, signs, and pays from one link.
What it does well
- Selections flow through. Packages, add-ons, and quantities the client changes within limits go straight into the invoice and contract.
- Deposits that follow the total. A deposit can be a percentage of what the client picks, and recurring invoices run on autopay.
- Tracking on every plan. Expiry dates, read receipts, and page-by-page progress.
- Low-risk trial. 30 days without a card, a 60-day money-back guarantee, and a connector for Claude and ChatGPT.
Watch out for
- Its own processor only. No Stripe or PayPal, one currency per account, and only for businesses in the US, Canada, the UK, and Australia.
- Team size jumps. You alone on Starter, three people on Essentials, and unlimited only on Premium at $129.
- No CRM sync. HoneyBook is its own CRM, with no native HubSpot or Pipedrive integration.
- Quotes come with a payment request. A plain quote takes a workaround, and price increases come up often in recent reviews.
What users say about HoneyBook
“One thing I think should be updated pretty quickly is the option to generate a quote without payment terms. Sometimes it's just a quote that the customer wants.”
“When I started my subscription with Honeybook, I paid a little over $250 a year. Now two years later, they are charging over $500 a year...”
How to choose quoting software
Each question below comes with what buyers say when a tool got it wrong.
Do you send a quote or a proposal?
A quote is the price: line items, taxes, a total, and how long it holds. A proposal adds the scope, timeline, and terms that explain the price. If a price list wins you work, a quote tool like Quotient is enough, and a bigger tool only adds things to learn. If the client needs to know what they’re buying, pick a tool where the quote sits inside a proposal.
“Proposify was more expensive and a bit too robust for my needs. I liked the simplicity of better proposals”
What will your team pay next year?
Price your real team on monthly billing, then ask what happens at renewal. Per-user prices grow with every hire, and price rises are the top complaint about HoneyBook, Ignition, and PandaDoc in recent reviews.
“We started with HB at 9.99. somehow it is $62 now. WTH.”
“Since I have started with them my price has gone up 136% in three years.”
Can the client build their own quote?
Look for optional items the client can tick and packages they choose between, with the total updating as they pick. In our data, 24.6% of accepted proposals with options ended above the first total. Check which plan includes options: on PandaDoc it’s Business, at $65 per user.
“I like it a lot and clients indeed are signing on if or higher packages with not much more work on my end.”
Can they pay when they say yes?
A deposit taken at signing is the easiest money you’ll collect. Check whether the tool takes card payments on your plan, whether the deposit follows the total the client picked, and whether it handles a recurring fee. Proposify can’t take payments until 2027, and Quotient only through Xero or QuickBooks invoices.
“Proposify is difficult to maneuver design-wise, the mobile app is horrible, and you can't collect recurring credit card payments.”
Where does the quote go after the yes?
If you invoice in Xero or QuickBooks, check whether an accepted quote becomes an invoice there without retyping it. Ignition and HoneyBook bill the client themselves, Quotient, Qwilr, Proposify, and PandaDoc send to your accounting tool, and Nusii and Better Proposals need Zapier or Make. Then check you can leave: export your quotes and keep your payment setup.
“I don't like that quotient doesn't have features for converting the quotes to invoices, and receiving payments. You can integrate with QuickBooks, but our business would be able to eliminate QuickBooks if we were able to handle estimates, invoices and payments thru Quotient.”
“You have to create an account with Stripe, but you don't own it and have no access, so you can't take your payment details and move to a different platform.”
Quick picks
| If you… | Look at |
|---|---|
| Send a scoped proposal with the quote inside, and want the whole team sending them without training | Nusii |
| Send priced quotes with little text and invoice in Xero or QuickBooks | Quotient |
| Send contracts and forms as often as quotes | PandaDoc |
| Want a quote the client can play with, and payment on acceptance | Qwilr |
| Quote from a product catalog that lives in HubSpot or Pipedrive | Proposify |
| Work alone and want a full quote builder with payments for $19 | Better Proposals or Prospero |
| Bill most clients monthly and want the quote to start the billing | Ignition |
| Run a solo business and want quotes, contracts, and invoices in one link | HoneyBook |
When you need a different kind of tool
Quoting software covers more than service businesses. These tools show up in the same searches but solve a different problem:
- If you quote on site, then schedule crews and invoice per job, look at field service tools like Jobber, Housecall Pro, or ServiceTitan. Jobber’s Core plan is $49 a month for one user on monthly billing, with signatures and deposits on quotes, but optional line items on quotes need its Grow plan at $199 a month.
- B2B sales teams with a big product catalog use CPQ (configure, price, quote) tools, which handle price rules, discount approvals, and subscriptions inside the CRM. HubSpot’s quotes now need a Revenue Hub Professional seat for each person who creates quotes, at $95 a month with a one-year commitment. Salesforce Revenue Cloud and DealHub sit above that, and neither publishes a price for small teams.
- IT resellers and MSPs use QuoteWerks, Quoter, or ConnectWise CPQ, which pull live distributor prices and push orders into a PSA (professional services automation) tool. Quoter starts at $299 a month for 75 quotes.
- For simple estimates, QuickBooks, Xero, FreshBooks, and Zoho Invoice all send estimates that turn into invoices in one click. If you never need options, tracking, or a signature, they’re already in your subscription.
Other tools we looked at
We found 48 tools that compete for “quoting software” searches. Among the ones that didn’t make this list:
- Bonsai suits freelancers who want proposals, contracts, and invoices in one subscription.
- Bidsketch charges one flat price for up to eight users, but doesn’t collect payments.
- Dubsado automates the whole client flow, from inquiry to quote to invoice, with a long setup.
- GetAccept and Oneflow are built for larger sales teams, and their main plans are billed yearly.
Several of these are in our comparison of 10 proposal tools.
How we compared them
We make Nusii, so we can’t be neutral about it. This is what we did to keep the comparison fair:
- We took prices from each vendor’s own pricing page in November 2026, for one person and a team of three on monthly billing. Where a tool doesn’t sell a plan monthly, we say so rather than divide a yearly price.
- We checked each quoting feature in the tool’s help center, along with the plan you need for it, rather than on its marketing pages.
- We read the newest and the lowest-rated reviews on G2 for every tool, plus Capterra where G2 had few, and Reddit threads where buyers talk about them. A complaint made it into this post when several reviewers raised it independently, and every quote links to its source.
- We used our own data from proposals first sent through Nusii in 2025, without test proposals. Views by bots and link previews aren’t counted.
Vendors change their plans often, so we re-check the prices and show the month we last did at the top of this page.
Frequently asked questions
What is the best quoting software for a small service business?
If your quote goes out with a scope, a timeline, and terms, which is how most agencies and consultants quote, we'd pick Nusii, and we're biased, so check the prices yourself: three users cost $49 a month. If you send priced quotes without much text and invoice in Xero or QuickBooks, Quotient does that well, at $48 a month for up to five people. If you work alone on a tight budget, Better Proposals and Prospero start at $19. If most of your work is retainers and you want the quote to bill the client every month, look at Ignition.
What's the difference between a quote and a proposal?
A quote is the price: line items, quantities, taxes, a total, and how long it's valid. A proposal adds what the price buys: the client's problem, your approach, the scope, a timeline, and terms. A plumber can win with a quote. An agency usually needs the proposal, with the quote inside it. Most tools in this list do both, and Quotient sticks to quotes. Our guide on writing a proposal covers what goes in one.
Which quoting software is the cheapest?
For one person, Better Proposals and Prospero at $19 a month. Better Proposals' Starter plan allows 10 documents a month, and Prospero has no limit. Then Quotient at $28, Nusii at $29, and HoneyBook at $36. For a team of three, Quotient costs $48, Nusii $49, Prospero $57, and HoneyBook $59. Quotient's $48 covers up to five users, which makes it the cheapest for four or five people. All of these are billed monthly.
Can a client pay a deposit when they accept a quote?
With most tools here, yes. Qwilr, Better Proposals, Prospero, Ignition, and HoneyBook take payments on every plan, PandaDoc on Business, and Nusii through Stripe from its Agency plan, as a percentage of the fixed total. Quotient creates a deposit invoice in Xero or QuickBooks that the client pays there. Proposify can't take payments until its Stripe integration ships, which it plans for 2027.
Which quoting tools turn an accepted quote into an invoice?
Ignition and HoneyBook invoice the client themselves, and Quotient creates the invoice in Xero or QuickBooks Online. Qwilr, Proposify, and PandaDoc (on Business) send it to QuickBooks Online, and Prospero to QuickBooks Online or FreshBooks. Nusii and Better Proposals have no accounting integration of their own, so you connect them through Zapier or Make.
Is Excel or Word enough for quotes?
For a few quotes a month, yes. A template in Word, Google Docs, or Excel works fine until you want to know whether the client opened it, let them pick options, get it signed online, or fix a mistake without sending a new file. Our free proposal templates are a good place to start, and we compare the two approaches in Nusii vs Word and Nusii vs Google Docs.
Our take
If your quotes go out with a scope and terms, and you want the whole team sending them without training, try Nusii free for 14 days. If you only need a priced quote that lands in Xero, try Quotient. Either way, the sections above should make the choice clear, and we’d rather you end up with the right tool.